18 January 2021
As published on 11 January, the Executive Board decided to convene an Electronic Extraordinary General Assembly on Saturday 30 January 2021, from 10.00h to 12.00h CET according to article 13bis of the Constitution with an electronic vote.
If more than one person want to attend the meeting, please register each person individually.
The two matters needing a decision, as noted, will be collected in a single e-mail as a set of questions and the e-mail sent by the secretary general to the official e-mail address of your Federation on 1 February. Example of question: “Do you approve that elections shall be held in 2021? Please state your response —> YES – NO – ABSTAIN.” No response or responses different from those shown shall count as a null vote for the question at hand.
Three vice-presidents shall act as scrutineers of the vote and the whole process shall be monitored by a member of the Legal Committee. Therefore the response e-mails from each Member shall be sent to the whole Executive Board and to the Legal Committee member, just by using the “Reply to all recipients” option in your e-mail program. Only the last e-mail received from the official e-mail address of the Federation before midnight CET 8 February 2021 will be taken into consideration for the vote. The Executive Board expects to announce the results on 10 February.
Note that no vote will take place during the conference call itself, the vote being handled exclusively with the e-mail system described above. Attendance to the conference call is not a prerequisite for voting. All Members shall receive the voting e-mail and be able to vote. E-mails not received from the official e-mail address of your Federation will not be counted.
The conference call will be organized on the Zoom platform. One delegate from each Member can connect by clicking on an access link sent to the e-mail address given in the registration. The link will be sent at least 2 days before the meeting. Please ask your delegate to contact the secretary general if they need further assistance and to pre-register.